|TABLE OF CONTENTS|
Web Electronic Workcopy for Summer 2014, Fall 2014, Spring 2015
Semesters' Schedule of Courses, On and Off Campus
AOP Seat Reserves (Fall and Spring only)
Begin Date and End Date
Capacity of Classrooms
Classes Meeting Together
Classrooms Scheduling, Characteristics, Equipment, Availability Web Sites
Computer Lab Class Scheduling
Course Enrollment Report Generator
Course Scheduling Policy
Guidelines for scheduling a non-standard section
Non-Standard Contact Hours
Energy Conservation/Buildings Affected
Independent Study Courses
Online Course Scheduling
Principles Concerning the Assignment and Use of Classroom Space
Scheduling Patterns and Contact Hours
Scheduling Technology Classrooms for 2014-2015
Summer Study - Off Campus
Winter Break Study Abroad Semester Assignment Rule
The workcopy may be accessed as follows: reg.msu.edu; under Faculty/Staff; select Online Forms Menu.
This workcopy is a reflection of the previous year's authorized courses/sections and what is authorized for the upcoming year.
Instructions can be accessed from the main menu of the workcopy.
Deadline to submit ALL workcopy information - Friday, November 8, 2013
The workcopy available to you is based on the Summer and Fall 2013, and Spring 2014 schedules as of September 4, 2013. If you are considering scheduling classes at different times, see Scheduling Patterns and Contact Hours in the workcopy instructions. Advisors and students have expressed concern about the difficulties students experience in accessing courses they need to fill degree requirements when they are always offered at the same time. Please, when feasible, consider making a few time or day changes in upper-level, single-section courses if they have consistently been scheduled at the same time.
It is the department's responsibility to proof the course schedule. Changes must be submitted via the electronic Request for Schedule Change form.
Course schedules for all three semesters will be posted online by the second week of December. CLASSROOM ASSIGNMENTS WILL NOT BE COMPLETE AT THAT TIME.
You will be notified by your Associate/Assistant Dean's office when classroom assignments are complete. Instructor names will display in the Schedule of Courses once CLIFMS is available and names have been linked by the department.
After enrollment begins, departments MUST notify students of any change made to a section.
Summer 2014 Enrollment begins - March 10
Fall 2014 and Spring 2015 Enrollment begins - March 28
If you have questions, please call Classroom Scheduling at 517-355-4521.
Thank you for your continued cooperation.
|Schedule of Courses Workcopy|
AOP SEAT RESERVES:
An electronic form to reserve seats for students attending Academic Orientation throughout the Summer and in January is available on the web in the RO Forms menu. Please submit your request by March 7. A reminder will be sent prior to this date.
BEGIN DATE and END DATE: (all semesters)
Once a class has started, the end date will not be changed. When the begin and/or end dates do not coincide with the official semester dates, federal financial aid regulations mandate that the dates submitted accurately reflect the actual beginning and end of student-faculty interaction. For instance, in sections that follow a concentrated organized classroom interaction with an unscheduled period during which term papers or projects are prepared, the begin date should reflect the first class meeting and the end date must reflect the due date of the final assignment. Instructors will have 5 days after the end date of the section to submit grades via the RO Instructor Systems. See Course Scheduling Policy for further explanation.
A better utilization of classrooms is accomplished if summer special sessions do not span the first and second half sessions (i.e. starting mid-June and ending the first of August).
Designate both classroom number and building desired. The classroom assignments should be consistent in capacity with the projected enrollment limit. Consult the Capacity of Classrooms list in the workcopy instructions for building abbreviations and classroom capacities. For more detailed information on the equipment in the classrooms, contact ITS Services, Classroom Support at 353-3960 or visit tech.msu.edu. If the classroom is needed due to special requirements such as technology, or computer lab, check the appropriate box on the workcopy. For all other classroom requirements such as fixed and special equipment, movable seating, etc., please detail this information in the Comments Box when you are editing or adding a section. Assignment to a designated classroom and building is not assured, however, your requests will be accommodated whenever possible. When the meeting place of a section is not published, the department must maintain a record of the meeting place (classroom, instructor's office, university-affiliated facilities) to satisfy audit requirements.
Off-campus sections require city/state/country. Select from the drop down box the name of the city/state/country where the course is being taught. If the location is not on the drop-down menu, select East Lansing, MI and in the comments box for that section, note the city/country. If the course will be taught in more than one location, select the city/country where everyone first meets from the drop-down menu and then in section text list all the locations, i.e. Sec 750-Locations: England, Scotland and Ireland.
CLASSES MEETING TOGETHER:
Different courses meeting the same days/hours in the same classroom will be monitored by the Registrar's Office. You may be asked to provide a rationale for this scheduling.
Software in the classrooms and technology carts is continually being upgraded. If you need a specific software package or version, verify it’s availability. To request software that is currently unavailable on the technology cart, please see the Computer Labs website at: tech.msu.edu/computerlabs
CLASSROOMS SCHEDULING, CHARACTERISTICS, EQUIPMENT, AVAILABILITY WEB SITES:
From the Office of the Registrar's home page, under Quick Links, select Classroom Events. On this website you can view a specific classroom by month and year. In addition to classes, events are also listed on the calendar. You can search for an event, request a classroom, and see a picture of the room.
On this web site, you can view a specific building and semester. It then lists all University classrooms within that building with the room characteristics. If you select Availability, this will take you to the Classroom Events Calendar. If you select Details this will show you a picture of the classroom and a list of room characteristics.
ntweb11.ais.msu.edu/J9700/facility/ provides another view of classroom related data:
RmLocate will give you a list of classrooms available for a specific day/time. The date used should be in this format: 12/12/02. Room type is either 110 (classroom) or 119 (tech classroom) or 214 (computer lab). Use military time for both the begin time and end time, ie. 1350 -1440 for 150 - 240. Bldgcode, equiptype and Mincpcty do not have to be filled in.
RoomUse lists the classes in a particular room alphabetically with days and hours in military time.
RoomType lists the codes for the different types of rooms on campus. We only use 110 (classroom), 119 (technology classroom) and 214 (computer lab).
EquipType lists the codes for different equipment and room characteristics. This code can be used on the RmLocate screen to look for a room with specific equipment.
BldgCode lists all the buildings alphabetically. Click on the button in front of the building for a list of the classrooms in that building. Click on the button in front of a specific classroom for a list of the equipment in that classroom.
This web site is best used AFTER the initial scheduling is done for specific semesters.
Classroom scheduling data are updated overnight from SIS.
Use the Comments Box in the workcopy for any particular information relating to the course or section, such as the type of classroom needed (movable, seminar, first floor due to disability of instructor, etc) and why. Be specific. Access this box through editing or adding a section. This information will not appear in the Schedule of Courses but makes initial scheduling easier.
COURSE ENROLLMENT REPORT GENERATOR:
The Course Enrollment Report Generator is available through the University Curriculum and Catalog web site at reg.msu.edu/UCC/EnrollmentMonitor.asp. This tool provides two primary types of reports:
Student success in producing a useful and compact personal course schedule is maximized when the scheduling patterns of courses are simple and straightforward. Sections scheduled in a linear fashion at the same hour or hours throughout the week are preferable to those with meeting times arranged in seemingly haphazard multi-hour patterns.
Teaching units are expected to distribute their courses throughout the days of the Monday - Friday teaching week. Students' enrollment in full schedules is dependent upon sections being scheduled outside "popular" hours. The University's commitment to making courses available for timely progression to degree is dependent upon the well-distributed scheduling of required and elective courses.
Fall and Spring full-semester courses begin in the first week of the semester and end Friday of finals week.
Guidelines for scheduling a non-standard section
Non-standard course scheduling allows courses to be scheduled based on the credit and contact hours required for the course. In special circumstances a course may be taught in an abbreviated time frame (not matching either the first and second half-semester templates). If a class is meeting less than the full semester in Fall and Spring on campus, the Assistant Registrar for Registration & Classroom Scheduling approval is required prior to scheduling the section. A full explanation justifying the scheduling exception must be included. The Request for Non-Standard Course Scheduling form is available on the Registrar's Office Online Forms Menu at: reg.msu.edu
Calendar for Fall and Spring Half Sessions
First half-session courses begin in the first week of the semester and end on the established middle of semester. Second half-session courses begin on the day after the middle of semester and end in the last class week of the semester.
First/Second Half Combinations
Consideration will be given to requests for linked first and second half-semester courses that form a curricular sequence and utilize the same classroom facilities through the semester.
Non-Standard Contact Hours
The required total contact hours are computed by multiplying the approved course contact hours by 14. If a course has a period of concentrated classroom time followed by an unscheduled paper/project preparation period, base the contact hour concentration calculation on the classroom period only. Courses meeting in non-standard time frames (less than a semester or half semester) MUST conform to the following credit hour/contact hours/session length minima:
The maximum class hours/day in recitation/lecture courses is 6 hours. Labs and studio sessions may be expanded per catalog specification. Final examinations should be scheduled for the last class meeting. Examples if using the 6 hours per day maximum for abbreviated time frames:
1 credit - 14 contact hours - 3 days (2 days x 6 hours per class meeting = 12 hours and the third day = 2 hours which = a total of 14 contact hours).
2 credits - 28 contact hours - 5 class days (4 days x 6 hours per class meeting = 24 hours and the fifth day = 4 hours which = a total of 28 contact hours).
3 credits - 42 contact hours - 7 class days (7 days x 6 hours per class meeting = 42 contact hours).
4 credits - 56 contact hours - 10 class days (9 days x 6 hours per class meeting = 54 hours and the tenth day = 2 hours which = a total of 56 contact hours).
Trans-semester courses begin in one semester and end in another. Trans-semester courses that are not approved for ET-Extension grading may not span a time period greater than 16 weeks (17 weeks in Spring including break)whether on or off-campus, online, hybrid, or abroad. Trans-semester sections will be assigned to the semester in which the majority of calendar days occur, as defined by the published beginning and end dates. The begin and end dates must accurately reflect the actual beginning and end of student/faculty interaction. In sections that follow a concentrated classroom interaction with an unscheduled period during which term papers or projects are prepared, the begin date should reflect the first class meeting and the end date must reflect the due date of the final assignment. Instructors will have 5 days after the end date of the non-standard section to submit grades via the RO Instructor Systems.
STUDENTS MUST BE PRO-ACTIVELY WARNED ABOUT THE POTENTIAL DELAY IN GRADUATION DUE TO THE TRANS-SEMESTER COURSE END DATE.
Exception for Study Abroad: If taught by contract non-MSU faculty teaching at their home university on
that institution's calendar, the 16 week maximum rule does not apply.
This column shows the approved number of credits with the contact hours in parentheses, 3(3-1). Variable credit courses show the range, 1-6. If a variable credit course has a section set to a specific number of credits, it will display as, 3.
Classroom scheduling for evening use will be reduced to as few buildings as possible between the hours of 8 pm and midnight for the purpose of conserving energy and will affect both course and event scheduling. At this time the buildings affected beginning at 8:00 pm are: Agriculture, Baker, Farrall, Giltner, Natural Resources, Olds, Old Horticulture, and Urban Planning.
Bessey Hall, first and third floors classrooms will not be scheduled after 9:00 pm and the second floor classrooms will not be scheduled after 7:00 pm.
The following classrooms will not be available to be utilized on Saturday and Sunday: 1279 and 1281 Anthony Hall; 147, 151, 155, 161, 165, 171, 173, and 175 Communication Arts; 300 Human Ecology; and S105, S107, S109 South Kedzie.
ENROLLMENT - LAST YEAR'S:
This column gives the previous year's enrollment as of September 4, 2013. Take this figure into consideration when establishing the enrollment limit and requesting a classroom.
Indicate with the greatest possible accuracy the number of seats you plan to offer.
For minimal enrollment policy visit: reg.msu.edu/Read/UCC/coursoff.pdf
See the final exam policy at http://www.reg.msu.edu/ROInfo/Calendar/Academic.asp. First and second half- semester final exams are given in the last class period (Second half-semester final exams MAY NOT be given during finals week.) Grades for non-standard sections are due five days after the last class period.
HYBRID (BLENDED) COURSE SCHEDULING:
A class that blends online instruction with required or scheduled in-person contact, including examinations, laboratories, etc. At least 50% of the class is delivered through online instruction. Proctored examinations, texts, reading lists, and/or other materials are stipulated. Hybrid courses with on-campus meetings are classified as on-campus courses.
INDEPENDENT STUDY COURSES:
instructors have to have their own section of an independent study course. This does not apply to 899 and 999 courses.
Instructor names may be listed on the workcopy for your information only. Schedule of Courses will list the instructor names that are in CLIFMS.
The administering (primary) department is responsible for the coordination and the scheduling of interdepartmental courses with participating (nonprimary) departments. The administering department should include interdepartmental courses on their workcopy with meeting times. Participating departments should include a section with no information and a "0" enrollment limit. Students should enroll in the administering section of the course. If after completing the course, the student wishes to have the participating department appear on their record, they should contact that department.
ONLINE COURSE SCHEDULING:
A class in which all instruction is delivered in an online environment. Texts, reading lists, in-person orientations, proctored examinations and/or other non-instructional experiences may be required as stipulated. Online courses are classified as on-campus courses.
Existent or new MSU courses can be offered online. IT Services provides consultations for new instructors and/or new online or hybrid course offerings through Learning Design and Technology. Please contact Learning Design and Technology (432-0711) to schedule a meeting to discuss production support for prospective online and hybrid courses. A new online/hybrid course offering is best preceded by a meeting including the faculty member of record who will teach the course; members of the instructional team; and the department chairperson and/or college dean.
PRINCIPLES CONCERNING THE ASSIGNMENT AND USE OF CLASSROOM SPACE
Courses that allow for reenrollment in the same semester and have more than one section are to be listed as 1, 601, 602, 603, etc. This allows a student to enroll for more than one section of the same course.
SCHEDULING PATTERNS AND CONTACT HOURS
Day-Hours: Use M T W R F for the day designations. If a Tuesday or Thursday is listed alone, use T for Tuesday or R for Thursday. All day combinations are in the drop-down menu. If days and hours are arranged, select ARR in the Hours Arranged drop-down menu or a specific number of arranged hours can be selected. Rooms will not be listed if days and hours are ARR. For scheduling after 4:00 p.m., days and meeting times are more flexible than shown below. Units desiring to schedule a class using any time other than one of the authorized times listed below must clear the proposed scheduling with Classroom Scheduling in the Office of the Registrar prior to submitting the request.
Contact Hours: Each authorized contact hour equals 50 minutes of formal classroom time. 50 minute class periods should be taught according to the following meeting schedule. Fractional or multi-contact hour scheduling should be kept to a minimum. If using such scheduling, please conform to the following time conventions.
Class Meeting Times (in the ( ) are the contact hours)
* - These times are for Tuesday Thursday scheduling only.
Contact Hours for Summer Sessions:
If a class is meeting either half session, the contact hours need to be doubled per week. For example, if a class meets 3 hours per week for a full semester then for a half session it will meet 6 hours per week.
If a class is meeting as a special session, take the number of contact hours (3-0) times a full semester (14 weeks) to generate the (42) contact hours. If the class is meeting 14 days then it would have to meet 3 hours per day. If a course has a period of concentrated classroom time followed by an unscheduled paper/project preparation period, base the contact hour concentration calculation on the classroom period only.
Scheduling Technology Classrooms for 2014-2015
Scheduling courses in technology classrooms presents a special challenge because it must be done so far in advance and technology classrooms vary in how they are equipped. This listing is designed to help with scheduling so that requests can be as specific as possible. The objective is to assure as much as possible that faculty will have present in their classrooms the equipment they prefer for effective instruction.
The link to technology classrooms gives room details on equipment present in each MSU technology classroom as of September 1, 2013, http://tech.msu.edu/classroom-technology/index.php. To schedule a section into a technology classroom, indicate the room by type: PC (Microsoft Windows), Mac (OSX), or Pdm (Podium for user-supplied laptop) when you edit the section. Please see below for details about each kind of installation. The complete list of classrooms, including equipment in each room, is available at Capacity of Classrooms. After selecting one or more of the following: PC, Mac, Pdm, or Computer Lab, select a specific classroom and building and indicate your reason in the comments box.
Technology Classroom Equipment types:
Technology rooms are equipped with permanently installed LCD projectors or flat panel displays, VCR/DVD combos or Blu-ray players, and sound systems, and therefore are equipped to show videos. Computer labs may not have all the equipment that technology classrooms have.
Direct questions about equipment types to Severin Grabski, Coordinator of Instructional Technology Support, MSU Libraries, Computing, and Technology, at firstname.lastname@example.org
NOTE: The only university classrooms without any technology equipment are: 109 & 110 Chemistry, 102 & 121 Farrall Engineering, 104 Giltner, A104 & A106 Wells, and C101-C106 Wonders.
Rooms for Engaged and Active Learning (REAL): A REAL classroom is designed to enable lively interaction, enhanced learning, and increased faculty and student engagement. The REAL concept includes furniture and room layouts that place students in collaborative groups and gives each group access to dedicated technology, including computer screen-sharing, a whiteboard, and shared table space. The instructor has the ability to see or display to the room the work of any specific student group and can present from a technology cart or move freely about the room to consult with student teams. In order to teach in a REAL classroom, instructors must complete the REAL Academy. The REAL Academy will train instructors on how to implement active learning strategies into their classes. Visit: http://tech.msu.edu/classroom-technology
2 and 38 McDonel Hall: These REAL classrooms feature a technology cart, four flat panel displays around the room, dual flat panel displays at each table, VGA and HDMI connections, and whiteboards around the room for each table. These rooms have 10 semi-circular tables and can accommodate 60 students.
55 Union Building: This REAL classroom features a technology cart, four flat panel displays around the room, 3 flat panel displays arranged in a triangular fashion at each table, VGA and HDMI connections, and whiteboards around the room for each table. This room has 8 round tables and can accommodate 72 students.
During the summer 2014, 323 Chemistry and two classrooms in Bessey Hall will be converted to REAL classrooms.
Learner-Centric Interactive Technology Classrooms:
A learner-centric interactive technology classroom is best described as a classroom with no set front of the classroom as compared to the more traditional 'instructor-centric' which has a true single front of the room. The learner-centric classrooms generally have pods of tables with power and video connections, office-style chairs, multiple projectors and screens, white boards, wireless networking, and a technology cart with a Crestron control panel that can control what images appear on the screens.
175 Brody Hall: This classroom has 5 pods of tables, each seating up to 8 students on office-style chairs. Power and video connections provided via floor panels. There are 3 LCD projectors, each aimed at a different screen (arranged in a triangular fashion). There is a white board with a copy cam installed on several walls.
N124 Business College Complex: While it has a more traditional front of the room, there are 2 LCD projectors, one for the front of the room and the other at the back of the room and 9 flat panel displays. This classroom has 48 movable “Node” chairs and 9 communication and power pedestals with VGA and HDMI connections. Each pedestal is associated with a flat panel to display student work. There are white boards wrapping the room.
C131 Holden Hall: This classroom has 6 pods of tables, each seating up to 8 students on office-style chairs. Each table has power and video connections. There are 3 LCD projectors, each aimed at a different screen (arranged in a triangular fashion). There is a white board with a copy cam installed on one of the walls. Also in the room are moveable carts with small whiteboards for use at the student tables.
50 Union Building: This classroom has 11 tables, each seating up to 9 students on office-style chairs. Power and ethernet connections are in the floor. There are 5 flat panel displays and white boards around the room.
B100, B104, B106 Wells Hall: These classrooms have 4 pods of tables, each seating up to 8 students on office-style chairs. There are 3 LCD projectors, each aimed at a different screen (arranged in a triangular fashion). Power and video with VGA and HDMI connections are in the floor. There is a white board on each of the walls.
Audio Recording in the Technology Classrooms
For a list of technology classrooms equipped with audio recording systems, visit: tech.msu.edu and search for record ready rooms. Used in conjunction with software such as Camtasia, Adobe Presenter (formerly Breeze), Audacity, and others, this technology allows the instructor to record their lectures “live” in the classroom using the existing wireless microphone in the classroom. Camtasia and Audacity are supported by Instructional Technology Services (ITS) and are available in those rooms equipped with built-in PC (Microsoft Windows) computers. Apple computers are equipped with Audacity only. Software applications used on personal laptop computers for recording are user-supported. All rooms with “built-in” sound systems are compatible with this system, including both the “Cart” and “Podium” rooms. This technology is being adopted in technology classrooms on an “as-needed” basis, upon faculty request. For more information, please contact ViNessa Webster from ATS Media Services at 353-3921 or email@example.com
I-Clicker Base Station
Information about student response systems can be found at: http://tech.msu.edu/classroom-technology/_assets/clickers-at-msu.pdf#clickers%20pdf
COMPUTER LAB CLASS SCHEDULING:
Prior assignment to a computer lab does not guarantee future use. Indicate your preference of computer lab on the workcopy by editing a section. For information about specific computer labs, visit: tech.msu.edu/computerlabs or call Classroom Scheduling at 355-4521.
If a section of a course has special fees, note that in the comments box so the section fees can be added before enrollment begins.
Sections are to be numbered in sequence starting with 001 (medical class sections are the exception). A course that has lecture and recitation or laboratory sections is to be listed with the common lecture on the first line and the recitation or laboratory on the second line. Please note that in SIS, if the lab/recitation meets before the lecture (i.e. lab M 3:00-4:50, lecture TR 12:40-2:30) the lab will appear on the first line in SIS and the Schedule of Courses.
When adding a new section on the web workcopy, you have to select a section number.
When there are multiple sections of a course, do not delete sections in the middle of the series. Edit existing sections to appear as you desire and delete any section(s) at the end of the series of sections.
Clarification on the assignment of section numbers.
001 - 389 and 601 - 689 section numbers means 50% or more is face-to-face instruction on campus, the remaining instruction is on Angel, CODEC, Lon Capa or other online format.
701 - 729 section numbers: 50% or more face-to-face instruction off campus at least 30 miles from main MSU campus; remaining arranged instruction on Angel, CODEC, Lon Capa or other online format.
730 - 739 and 790 - 799 section numbers: 100% online instruction; proctored exams may be required.
740 - 749 and 840 - 849 section numbers: 50% or less face-to-face instruction on or off campus; remaining instruction on Angel, CODEC, Lon Capa or other online format.
750 - 779 and 850 - 879 section numbers: all study abroad classes and any independent study and internships related to a Study Abroad program.
NOTE: You must indicate dates/days/time/location of face-to-face instruction of all sections numbered 740 - 749 and 840 - 849.
To receive summer funding for any hybrid section, the face-to-face meetings must be on the MSU campus.
This is an open text field that allows information regarding equipment required, restricted enrollment, subject defining, course objectives, average workload, topics, and can include hyperlinks to web pages and syllabi. This information is displayed in the Schedule of Courses.
Please note: In the section text field, indicate the actual class dates that do not conform to regular semester and summer session dates (see semester dates below) , i.e. Sec 750-Class meets May 17 - June 18. Final assignment due August 14.
SUMMER STUDY - OFF CAMPUS
The Summer Study courses you offered summer 2013 are listed on the summer 2014 off-campus workcopy. If you do not plan to offer the course for summer 2014, select the DELETE button. If you plan on offering the same course, in the same location, select the EDIT button and enter the begin and end dates. Other information, such as days, time, enrollment limit and location can also be edited on this screen.
You may ADD courses to the summer 2014 workcopy. Once you have listed these courses on the workcopy, the Office of the Registrar will schedule off-campus classroom space and arrange for instructor equipment needs. For HYBRID courses, please list the dates for the off-campus orientation session if any, and classroom dates in the notes section on the workcopy. The Office of the Registrar will schedule off-campus classrooms for orientation sessions/or exams.
For questions you may have about offering courses for off-campus summer 2014 or off campus locations, please contact Renee Irrer at: firstname.lastname@example.org or 517-355-3481.
WINTER BREAK STUDY ABROAD SEMESTER ASSIGNMENT RULE:
Study abroad courses scheduled to begin after the last class day of fall semester and ending (with all assignments/exams completed) before the first day of spring semester will be scheduled as spring semester subterms. The winter break exception that classifies the course as a spring course requires that the course not cross semester dates. If it does, a count of the trans-semester dates is done to determine the appropriate semester. If there are more course dates in fall semester than spring semester, it will be considered a fall semester course. Therefore, any winter break program course that extends into spring semester, must have the majority of course dates during spring semester.
This exception to the trans-semester rule is established to promote enrollment in Winter Break Study Abroad programs.
For wireless connectivity in a classroom visit: wireless.msu.edu and select coverage.